In an age where technology is reshaping how we work, communicate and govern, it’s time for councils to rethink their approach to meetings.
The traditional council meeting, often bogged down by paperwork, lengthy discussions and logistical challenges is ready for transformation. Enter StellarGovt, a state-of-the-art meeting software designed specifically for councils. This blog explores why now is the time to rethink council meetings and how StellarGovt can help.
The challenges of traditional council meetings
Council meetings are essential for decision-making, transparency and governance.
However, they are not without challenges:
1. Administrative overload
Preparing for a meeting often involves hours of administrative work, from compiling agendas to distributing documents. This process is not only time-consuming but also prone to errors and miscommunications.
2. Inefficient communication
Traditional meetings can suffer from poor communication. Key points can get lost in lengthy discussions and important documents may not reach all participants in time.
3. Environmental impact
The reliance on paper documents and physical distribution contributes to the environmental footprint of council meetings.
4. Double handling
Many councils use multiple systems across the meeting process, which in turn introduce more risk, manual handling and wasted time.
The need for modernisation
Given these challenges, the need for modernisation in council meetings is clear. Technology, like StellarGovt offers a solution that can streamline processes, improve communication and make meetings more sustainable.
How StellarGovt Transforms Council Meetings
StellarGovt is designed to address the specific needs of councils.
Offering a suite of features that revolutionise the way council meetings are conducted.
1. Digital agendas and document management
Users can seamlessly create agendas, collate or import council meeting documents, take minutes, assign tasks, annotate across documents as well as efficiently manage and distribute council papers.
2. Improved document security
Say goodbye to the risks of physical document mishandling by going digital. StellarGovt provides a centralised, encrypted platform for managing all council documents. This secure environment ensures that sensitive information, such as meeting agendas, minutes, and confidential reports are accessible only to authorised users.
With features like two-factor authentication, audit trails, and permission-based access controls, StellarGovt minimises the risk of unauthorised access or data breaches.
3. Reduce environmental impact
By reducing the reliance on paper and printing, StellarGovt helps councils meet their sustainability goals while reducing costs.
StellarGovt reduces councils’ environmental impact by streamlining processes that traditionally rely on paper and physical resources. By digitising agendas, reports and other documents, the platform eliminates the need for printing and distributing large quantities of paper. Councillors and staff can access all necessary materials online, reducing paper waste and environmental impact significantly.
The future of council meetings
As councils continue to evolve, so too must the tool they use to govern effectively. Meeting software like StellarGovt represents the future of council meetings – a future more efficient, secure and sustainable.
By rethinking council meetings with the help of modern technology, councils can better serve their communities, make more informed decisions, and set an example of innovation in governance. Is it time your council rethought its meetings? With StellarGovt, the future is in reach.
Hear how StellarGovt has helped Fairfield City Council:
Interested? Get in touch here.